Finance/Business Office Manager

POSITION:  Finance/Business Office Manager
SALARY: $73,000 including a generous benefits package and IMRF
 
The Wheaton Public Library seeks a collaborative, self-motivated individual to manage and direct the accounting and personnel duties of the Wheaton Public Library. The Finance/Business Office Manager is a department head position that is responsible for all financial duties and all Business Office operations. This position is responsible for assisting the Executive Library Director with the preparation of the Library budget, forecasting revenue and expenses, monitoring library foundation funds and serving as financial liaison to the City of Wheaton. 
 
 Significant Duties Include:

• Supervision of Business Office Associate.
• Preparation of annual library budget under the direction of the Executive Library Director.
• Analysis and projection of yearly revenue and expenditures.
• Handling of payables and receivables, including reconciling cash and credit card receipts.
• Recordkeeping, both personnel and accounting.
• Making bank deposits, reconciling bank statements and preparing accounting and financial reports.
• Managing Library Foundation communications and documenting fund activity.
• Processing requests for memorial/honor book donations.
• Overseeing personnel records, payroll, benefits, onboarding, wellness and offboarding.
• Completing library surveys and certifications, as requested.
• Understanding library policies and having the ability to make judgments in relation to these policies as applied to the public and staff.
• Participation in library vision and strategic planning.
• Attending all appropriate meetings, including monthly Board meetings, team meetings, and continuing education opportunities.
• Serving as liaison to the City of Wheaton Clerk, Finance and Human Resources Departments.
• Serving as a FOIA officer and understanding the Open Meetings Act (OMA).
• Other duties as assigned.

• Associate Degree in business, finance, accounting, related field or equivalent experience.
• A minimum two years’ work experience in a library, government or business environment with emphasis on accounting processes
• Experience with Microsoft Office applications including advanced knowledge of Excel