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Bookkeeper/Data Clerk

Posted: 05/29/2022

Bookkeeper/Data Clerk Job Description
 
Founded in 1972, Literacy DuPage is a non-profit organization, whose mission is to provide one-to-one, customized English language tutoring to local area adult learners, who have reached out for help in improving their comprehension, speaking, reading, and writing skills. Many of the learners are immigrants. Literacy DuPage trains volunteers to tutor adults throughout DuPage County to increase their fluency and to communicate successfully, leading to safer, more productive lives.
                                                                                                                   
Position
 
Bookkeeper/Data Clerk is a part-time bookkeeping and data reporting position at 20-28 hours per week and reports to the Executive Director.
 
Key Responsibilities
 

  • Process bi-weekly payroll using Quickbooks.
  • Coordinate submission of monthly and annual payroll tax reports and preparation of W-2s.
  • Bill paying.
  • Track financial transactions, reconcile bank/credit card accounts, and develop monthly financial report.
  • Process donations in Quickbooks and track them in DonorSnap.
  • Manage the data entry of new tutor and learner information.
  • Prepare the monthly tracking and dashboard reports.
  • Upload quarterly tutor instructional hours and student achievements into the database.
  • Enter volunteer tutor hours, student achievement logs, and completion rates for post-testing.
  • Provide data analysis, financial, and statistical information for grant proposals. Track outcomes to meet grant-specific programs.
  • Prepare and submit required grant statistical and financial reports.
  • Assist in the development of the annual budget and grant budgets and coordinate work papers for annual financial audit.
  • Manage training material inventory and production.
  • Maintain master procedure manuals.
  • Other duties as assigned.
 
 
Essential Skills
 
  • Bachelor’s degree with major coursework in accounting, finance, statistics, or other related field preferred.
  • Minimum of four years of bookkeeping/accounting experience.
  • Excellent organizational and time management skills. Ability to prioritize work and meet deadlines. Analytical. Eye for detail.
  • Self-starter able to work independently, while also effective as a team member.
  • Strong verbal and written communication skills.
  • Computer skills required include Microsoft Office (Excel, Word, Outlook, PowerPoint), QuickBooks, and databases.
  • Overall ease with learning and adapting to new programs and technologies.
  • Must have a valid driver’s license, current insurance, and own transportation.
 
Desirable Skills
  • Experience with LACES, Constant Contact, and DonorSnap would be a benefit.
  • Familiarity with HR practices.
 
Location and Details
 
The new office is in Wheaton, IL near the DuPage County Government Offices. At this time, staff works a hybrid schedule.
 
Candidate must reside in the Chicagoland area. DuPage County resident preferred. Must be fully vaccinated.
 
This opportunity is 20-28 hours per week at $24/hour.
 
Interested and qualified candidates should send a cover letter and resume to Executive Director Ms. Bobbi Burgstone at bburgstone@literacydupage.org
 
 
 

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